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December 31, 2012
ACEP is proud to announce the release of our CME Tracker 2.0. This new version adds several features that will simplify the process of tracking your activities and managing your requirements. Read through the new features below or just give it a try. Please submit any feedback or questions through our Contact Us page.
-ACEP
Create Activities Via Email
Send an email to cmetracker@acep.org to manually create a CME activity. If your email has an attachment, we’ll even capture that and upload it as the certificate.
Attach Certificates to Manual Activities
Upload a certificate for manually created CME activities and then download it later when you need it. You can upload any type of file but only PDF and image files can be included when downloading your transcript. ACEP activities automatically have the certificate attached and can be included on your transcript.
Categorize Activities
You can now categorize your CME activities by credit type (AMA PRA 1 or AOA 1-A) and by topics required by state medical boards and hospitals, such as stroke, trauma and patient safety. Required topics are displayed on your transcript and on the "CME Requirements" page.
Use New Transcript Options
Your transcript can be printed by topic and can include certificates, both those generated ACEP and those that were manually uploaded.
Monitor Requirements and Set Up Profiles
CME Tracker now helps you track your progress towards meeting your various CME requirements. The Profile page lets you define different requirement sets for state medical boards, certification boards, physician groups and hospitals. The state requirements are pre-configured. You can request other profiles with the Contact Us form. You can add as many profiles as you like. The "CME Requirements" page will then show your progress toward your requirement goals.
CME Tracker allows you to claim credit and access your certificate for activities where ACEP is the accredited provider. Additionally, you can manually add activities and upload certificates for other, non-ACEP CME activities. (ACEP is always looking for ways to enhance this benefit, and we should soon be able to automatically include activities from ACEP chapters and other co-sponsors. Check the “What’s New” section of this document for announcements of those partnerships and other updates.)
Claim CME Credit
How to claim CME credit for ACEP-accredited activities and add them to your transcript:
- Check the box of the activity or activities for which you are claiming credit.
- Enter the hours claimed in increments of 0.25 hours up to the maximum hours allowed for the activity.
- Click the "Add to Transcript" button.
Manually Add CME Activities
How to manually add non-ACEP accredited CME activities to your transcript:
- Enter the CME Activity Name.
- Enter a description of the activity. (Optional)
- Enter the activity hours in 0.25 hour increments.
- Enter the completion date as MM/DD/YYYY or use the date-picker.
- Select a certificate to upload by clicking the "Choose File" button. (Optional)
- Click the "Add to Transcript" button.
How to manually create a CME activity via email:
- Draft a new email to cmetracker@acep.org.
- Type the name of the CME activity as the subject line.
- Attach your certificate to the email.
- Send the email.
You can also forward an existing email. Make sure the subject line is updated to reflect the activity name. The “From” address must match one of the email addresses on your ACEP member record. You can update your email address in My ACEP. The CME activity completion date will be set to the day you send the email to the CME Tracker system. You can change this date and all other information by logging into CME Tracker and editing the activity.
The CME Transcript page shows all your CME activities, with the most recent activity listed first. Use the CME Transcript page to modify or delete activities, upload and print certificates, and categorize activities by type or topic.
Categorize an Activity
Click on an activity in the list to show the categorization details. New types or topics can be added by choosing a topic from the "Insert New Topic" drop-down menu, entering the hours belonging to that topic and clicking the "Insert" button. Any number of topics can be assigned to an activity, however the individual topic hours cannot exceed the activity hours. Existing topics can be edited by clicking the pencil icon or deleted by clicking the "X" icon.
Edit or Delete an Activity
Click on the checkbox to the left of the activity name and then click the "Edit Selected CME Items" or "Delete Selected CME Items" button. You can edit the hours of an ACEP CME activity or for a manually added activity, you can edit any of the fields, including the attached certificate. If you delete an ACEP CME activity, it is returned to the "Claim CME Credit" section where it can be added again; it cannot be removed from the system. If you delete a manually added activity, it is removed completely.
Download Your Certificate
Click the printer icon to download your CME certificate. ACEP activities are downloaded as a PDF file. If you attached a certificate to a manually added activity, it is downloaded in the format in which it was originally uploaded.
You can download a single file containing multiple certificates by marking the checkbox on several activities and then clicking the "Download CME Certificates" button. Only ACEP certificates and manually uploaded certificates in GIF, JPG, PDF, PNG and TIF formats are included when downloading multiple certificates.
Download Your Transcript
Use the "Download Transcript" function to get a report of CME activities, including a break down by topic. There is also an option to include certificates in a single PDF file for a range of dates. Only ACEP certificates and manually uploaded certificates in GIF, JPG, PDF, PNG and TIF formats are included when downloading a transcript.
Click the "Download Transcript" button and enter the options for your transcript. Selecting a topic is optional and all activities will be included if it is left blank.
The "CME Requirements" page shows requirements for each of your configured profiles and your progress toward those requirements. Select a profile from the drop-down menu to see its details. A link to the requiring body's website is provided for your reference. Any notes or special requirements are also listed.
You can set up profiles for each of the requiring bodies that need your CME report. A default profile has been created based on your primary chapter, if that state has CME requirements. Use the “Add New Profile” section to add additional profiles for other state medical boards, certification boards, physician groups and hospitals. You can also edit or delete existing profiles. If the requiring body you enter doesn’t have requirements configured yet in our system, you may submit information so we can contact the requiring body and collect their CME requirements.
The profile uses the recertification date you enter and a preconfigured certification time frame to know which activities to include on the “CME Requirements” page. If you want to show a different date range on the “CME Requirements” page, edit the recertification date on your profile. When the recertification date has passed, you will be prompted to roll the recertification date forward.